VATify Importer: The smarter way to upload your invoices

Is providing information for your returns a time-consuming task? Don’t worry, at Marosa, we continuously work to improve our clients' experience.

Providing information is the very first step in VATify for all the returns, and we know it can take time if your data isn’t already integrated in the tool. But thanks to a new VATify feature, the VATify Importer, this step is about to get much easier!
In this guide, we answer any questions you may have.

1. STEP-BY-STEP PROCESS

2. FIELDS DEFINITIONS AND FORMATS

As the VATify importer allows you to map your columns to the VATify columns, here is a summary of:

• Mapping requirements:
  • Must be mapped: The fields marked with a ✓ must be mapped. This means that the equivalent column must be specified (indicated with a * in VATify Importer).
  • Filled: The fields marked with a ✓ can't have null or empty values.
• Data formatting:
  • Datatype: Type of data that a field must contains.
  • Format:Describes how the data should be structured.
• Calculations: The fields marked with a ✓ can be calculated, if they are not provided, following these rules:
  • Total GROSS (invoice currency) = Total NET (invoice currency) + Total VAT (invoice currency)
  • Total GROSS (local currency) = Total NET (local currency) + Total VAT (local currency)
  • Exchange rate = Total NET (invoice currency) / Total NET (local currency)
• Transformations: The fields marked with a ✓ can go through transformations, following these rules:
  • If the final sign of the amounts is negative and the Tax Code doesn’t end in "_CN" (Credit Note), "_CN" is added.
  • If the final sign of the amounts is positive and the Tax Code end in "_CN" (Credit Note), "_CN" is removed.

3. CONSULT YOUR COMPLIANCE TEAM

Feel free to reach out to your compliance team for help with customized mappings that match your company’s reporting needs, such as for SAP, Oracle or other systems.